IEEE IEEE Italy Section IEEE Systems Council IEEE Instrumentation and Measurement Society
2014 IEEE Workshop on Environmental, Energy and Structural Monitoring Systems
Paper submission & Author instruction
Draft paper submission

Prospective authors should submit draft papers of up to 6 pages in length in IEEE double-column conference style, including figures, tables and references. The draft paper should summarize the scope of the paper and the primary results and findings, emphasizing new advances, theories and/or applications so that the program committee will be able to understand the originality and the value of the work. Prepare the draft manuscript using the paper templates linked below.

Authors should submit their draft manuscripts by 30 April 2014 30 May 2014, by using the EDAS submission system at the link

For any problem, please do not hesitate to contact the workshop secretariat at

Final Paper submission

1. Prepare the final version of the manuscript

The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per latest IEEE policy.

Prepare the final version of the manuscript using the paper templates linked below.

Style Manual
Paper Templates

REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 6 PAGES. NO EXCEPTION IS ALLOWED.

2. Register to the workshop

You MUST register before sending your final paper. Papers will be included in the proceedings only if at least one author has registered by 20 July 2014, and will pay the IEEE Member registration fee (Student fees do not ensure publication of a paper - no exceptions) at the conference. One full registration covers up to one (1) paper. An additional fee of 50 euros is required for each additional paper.

Papers included in the proceedings will also be submitted for inclusion in the IEEE Xplore digital library only if the paper will be presented in person at the conference by one of the authors. If an author covers more than one paper with her/his registration to guarantee inclusion in the proceedings, she/he must pay a 50 EUR surcharge for each paper in excess of one

3. Generate the pdf version of the final paper

An electronic version of the final manuscript must be generated for the conference proceedings.

From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF eXpress web tool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  • Create your IEEE PDF eXpress account by going to:
    2. and using Conference ID: 33941X
  • The first time you access the system, please follow the link to New user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:
    1. upload the source file (containing your paper) for conversion
    2. receive by e-mail the IEEE Xplore-compatible PDF of your paper.

4. Submit your paper

Once you have received your PDF file (that has passed the PDF Check), upload it by using the EDAS submission system at TBD.

For any problem, please do not hesitate to contact the workshop secretariat at

5. Submit the IEEE copyright transfer form

To allow for including your paper in the workshop proceedings and in the IEEE Xplore system, the copyright transfer form must be filled in and returned to the ieee by using the copyright generation and submission function in the EDAS web site after the final version of the manuscript has been submitted. Please, include all authors and the correct title of your paper in the EDAS web site (not only in the final manuscript) in order to allow for generating and submitting the copyright transfer form: without the correct title and the complete list of authors, the copyright transfer form is not valid and the paper cannot be included in the proceedings and the IEEE Xplore system.

Instructions for the presentation of the papers at the conference have been emailed to the authors. Please, contact the organizer at for any question.